PRIVACY POLICY

OF THE POLAX.WORLD ONLINE STORE

CONTENT:

1. GENERAL PROVISIONS
2. DATA PROCESSING DATABASE
3. PURPOSE, BASIS AND PERIOD OF DATA PROCESSING IN THE ONLINE STORE
4. ONLINE STORE DATA RECIPIENTS
5. PRIFILING IN ONLINE STORE
6. PRAWA OSOBY, KTÓREJ DANE DOTYCZĄ
7. COOKIES IN THE ONLINE STORE AND ANALYTICS
8. FINAL PROVISIONS

1. GENERAL PROVISIONS

1. This Privacy Policy of the Online Store is for informational purposes, which means that it is not a source of obligations for the Service Recipients or Customers of the Online Store. The Privacy Policy primarily contains rules regarding the Administrator's processing of personal data in the Online Store, including the basis, purposes and scope of personal data processing and the rights of data subjects, as well as information regarding the use of cookies and analytical tools in the Online Store.
2. The Administrator of the personal data collected via the Internet Shop is POLAX EURO GROUP SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ with its registered seat at Zygmunta Krasińskiego 15A/3, 50-449 Wrocław, entered in the National Court Register - Register of Entrepreneurs by the REGON COURT FOR WROCŁAW FABRYCZNEJ WE WROCŁAWI, VI ECONOMIC DEPARTMENT OF THE NATIONAL REGISTER, under KRS No. 0001028607, NIP 8992956495, REGON No. 524895735, e-mail address: info@polax.pl and contact telephone number: +48 575 136 154 - hereinafter referred to as the "Administrator" and being both the Service Provider of the Online Store and the Seller.
3. Personal data in the Online Store are processed by the Administrator in accordance with applicable laws, in particular in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) - hereinafter referred to as "RODO" or "RODO Regulation". Official text of the RODO Regulation: http://eur-lex.europa.eu/legal-content/PL/TXT/?uri=CELEX%3A32016R0679
4. The use of the Online Store, including making purchases, is voluntary. Similarly, the related provision of personal data by the Customer or Client using the Online Store is voluntary, subject to two exceptions: (1) conclusion of contracts with the Administrator - failure to provide, in the cases and to the extent indicated on the website of the Internet Shop and in the Terms and Conditions of the Internet Shop and this privacy policy, personal data necessary for the conclusion and performance of a Sales Contract or an agreement for the provision of Electronic Services with the Administrator results in the impossibility of concluding such a contract. Providing personal data in such a case is a contractual requirement, and if the data subject wants to conclude a given agreement with the Administrator, he/she is obliged to provide the required data. In each case, the scope of data required to conclude a contract is indicated beforehand on the website of the Online Store and in the Terms and Conditions of the Online Store; (2) the Administrator's statutory obligations - providing personal data is a statutory requirement resulting from generally applicable laws imposing an obligation on the Administrator to process personal data (e.g. processing of data for tax or accounting purposes) and failure to provide such data will prevent the Administrator from performing such obligations.
5. The administrator shall exercise special care to protect the interests of persons whose personal data it processes, and in particular shall be responsible for and ensure that the data it collects are: (1) processed in accordance with the law; (2) collected for designated legitimate purposes and not subjected to further processing incompatible with those purposes; (3) substantively correct and adequate in relation to the purposes for which they are processed; (4) kept in a form that makes it possible to identify the data subjects for no longer than necessary to achieve the purpose of the processing; and (5) processed in a manner that ensures adequate security of personal data, including protection against unauthorized or unlawful processing and accidental loss, destruction or damage, by means of appropriate technical or organizational measures.
6. Taking into account the nature, scope, context and purposes of the processing, and the risk of violation of the rights or freedoms of natural persons of different probability and severity, the Administrator shall implement appropriate technical and organizational measures for the processing to be carried out in accordance with this Regulation and to be able to demonstrate this. These measures shall be reviewed and updated as necessary. The Administrator shall use technical measures to prevent unauthorized persons from obtaining and modifying, personal data sent electronically.
7. All words, phrases and acronyms appearing in this privacy policy and beginning with a capital letter (e.g., Seller, Online Store, Electronic Service) shall be understood in accordance with their definition in the Terms and Conditions of the Online Store available on the pages of the Online Store.

2. GROUNDS FOR DATA PROCESSING

1. The administrator is authorized to process personal data in cases where, and to the extent that, at least one of the following conditions is met: (1) the data subject has given his or her consent to the processing of his or her personal data for one or more specified purposes; (2) the processing is necessary for the performance of a contract to which the data subject is a party or to take action at the request of the data subject prior to entering into a contract; (3) the processing is necessary for the fulfillment of a legal obligation incumbent on the Administrator; or (4) processing is necessary for the purposes of legitimate interests pursued by the Administrator or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
2. Processing of personal data by the Administrator requires each time at least one of the grounds indicated in Section. 2.1 of the privacy policy. The specific grounds for the processing of personal data of Service Recipients and Customers of the Online Store by the Administrator are indicated in the next section of the privacy policy - with regard to the given purpose of personal data processing by the Administrator.

3. PURPOSE, BASIS AND DURATION OF DATA PROCESSING IN THE ONLINE STORE

1. Each time, the purpose, basis and period and recipients of the personal data processed by the Administrator result from the activities undertaken by a given Customer or Client in the Online Store or by the Administrator. For example, if a Customer decides to make purchases from the Online Store and chooses personal collection of the purchased Product instead of courier delivery, his/her personal data will be processed for the purpose of executing the concluded Sales Agreement, but will no longer be made available to the carrier performing the shipments on behalf of the Administrator.
2. The Administrator may process personal data within the Online Store for the following purposes, on the grounds and for the periods indicated in the table below:

Cel przetwarzania danych:

• Execution of a Sales Agreement or an agreement for the provision of Electronic Services, or taking action at the request of the data subject prior to the conclusion of the aforementioned agreements
• Direct marketing
• Marketing
• Customer's expression of opinion about the concluded Sales Agreement
• Keeping the tax books
• Determining, asserting or defending claims that the Administrator may assert or that may be asserted against the Administrator
• Using the website of the Online Store and ensuring its proper operation
• Keeping statistics and analyzing traffic on the Online Store

Legal basis for data processing:

• Article 6(1)(b) of the RODO Regulation (performance of a contract) - processing is necessary for the performance of a contract to which the data subject is a party, or to take action at the request of the data subject prior to entering into a contract
• Article 6(1)(f) of the RODO Regulation (legitimate interest of the Administrator) - the processing is necessary for the purposes of the Administrator's legitimate interests - consisting of taking care of the interests and good image of the Administrator, its Online Store and striving to sell Products

• Article 6(1)(a) of the RODO Regulation (consent) - the data subject has consented to the processing of his/her personal data for marketing purposes by the Administrator
• Article 6(1)(a) of the RODO Regulation - the data subject has consented to the processing of his/her personal data for the purpose of expressing an opinion
• Article 6(1)(c) of the RODO Regulation in conjunction with Article 86 § 1 of the Tax Ordinance, i.e. dated January 17, 2017. (Journal of Laws of 2017, item 201) - processing is necessary to fulfill a legal obligation of the Administrator
• Article 6(1)(f) of the RODO Regulation (legitimate interest of the Administrator) - processing is necessary for the purposes of the Administrator's legitimate interests - consisting of establishing, asserting or defending claims that the Administrator may raise or that may be raised against the Administrator
• Article 6(1)(f) of the RODO Regulation (legitimate interest of the Administrator) - processing is necessary for the purposes of the Administrator's legitimate interests - consisting of running and maintaining the Online Store website
• Article 6(1)(f) of the RODO Regulation (legitimate interest of the Administrator) - processing is necessary for the purposes of the Administrator's legitimate interests - consisting of statistics and analysis of traffic in the Online Store in order to improve the functioning of the Online Store and increase sales of Products

Data retention period:

• The data are stored for the period necessary to execute, terminate or otherwise expire the concluded Sales Agreement or Electronic Service Agreement.
• The data shall be stored for the period of existence of the legitimate interest pursued by the Administrator, but no longer than the statute of limitations for the Administrator's claims against the data subject on account of the Administrator's business activities. The statute of limitations is determined by the provisions of law, in particular the Civil Code (the basic statute of limitations for claims related to the conduct of business activities is three years, and for the Sales Agreement it is two years). The Administrator may not process data for direct marketing purposes in the event of an effective objection in this regard by the data subject.
• The data is kept until the data subject withdraws his consent to further processing of his data for this purpose.
• The data is stored until the data subject withdraws his consent to further processing of his data for this purpose.
• The data are kept for the period required by law mandating the Administrator to keep tax books (until the expiration of the statute of limitations on tax liability, unless otherwise provided by tax laws).
• The data are kept for the period of existence of the legitimate interest pursued by the Administrator, but no longer than for the period of limitation of claims that may be raised against the Administrator (the basic limitation period for claims against the Administrator is six years).
• The data shall be stored for the period of existence of the legitimate interest pursued by the Administrator, but no longer than the statute of limitations for the Administrator's claims against the data subject on account of the Administrator's business activities. The period of limitation is determined by the provisions of law, in particular the Civil Code (the basic limitation period for claims related to the conduct of business activities is three years, and for the Sales Agreement it is two years).
• The data shall be stored for the period of existence of the legitimate interest pursued by the Administrator, but no longer than the statute of limitations for the Administrator's claims against the data subject on account of the Administrator's business activities. The period of limitation is determined by the provisions of law, in particular the Civil Code (the basic limitation period for claims related to the conduct of business activities is three years, and for the Sales Agreement it is two years).

4. RECIPIENTS OF DATA IN THE ONLINE STORE

1. For the proper functioning of the Online Store, including the execution of concluded Sales Agreements, it is necessary for the Administrator to use the services of external entities (such as a software provider, courier, or payment processor). The Administrator only uses the services of such processors who provide sufficient guarantees for the implementation of appropriate technical and organizational measures so that the processing meets the requirements of the RODO Regulation and protects the rights of data subjects.
2. Personal data may be transferred by the Administrator to a third country, in which case the Administrator ensures that this will be done with respect to a country providing an adequate level of protection - in accordance with the RODO Regulation, and in the case of other countries, that the transfer will take place on the basis of standard data protection clauses. The administrator shall ensure that the data subject has the opportunity to obtain a copy of his/her data. The Administrator shall transfer the collected personal data only in the case and to the extent necessary to fulfill the given purpose of data processing in accordance with this Privacy Policy.
3. Transfer of data by the Administrator does not take place in every case and not to all recipients or categories of recipients indicated in the privacy policy - the Administrator transfers data only when it is necessary to achieve the given purpose of personal data processing and only to the extent necessary to achieve it. For example, if the Customer uses personal pickup, his/her data will not be transferred to the carrier cooperating with the Administrator.
4. Personal data of Service Recipients and Customers of the Online Store may be transferred to the following recipients or categories of recipients:

• carriers / forwarders / courier brokers - in the case of a Customer who uses the Online Store's method of delivery of a Product by mail or courier, the Administrator provides the collected personal data of the Customer to the selected carrier, forwarder or broker performing shipments on behalf of the Administrator to the extent necessary to complete the delivery of the Product to the Customer.
• Entities handling electronic or credit card payments - in the case of a Customer who uses the method of electronic or credit card payments in the Online Store, the Administrator shall make the collected personal data of the Customer available to a selected entity handling the above payments in the Online Store on behalf of the Administrator to the extent necessary to handle the payment made by the Customer.
• Provider of an opinion poll system - in the case of a Customer who has agreed to express an opinion on a concluded Sales Agreement, the Administrator shall make the collected personal data of the Customer available to a selected provider of an opinion poll system for concluded Sales Agreements in the Online Store on behalf of the Administrator to the extent necessary for the Customer to express an opinion using the opinion poll system.
• service providers supplying the Administrator with technical, IT and organizational solutions that enable the Administrator to conduct its business, including the Online Store and Electronic Services provided through it (in particular, providers of computer software to run the Online Store, providers of e-mail and hosting, and providers of business management and technical support software to the Administrator) - the Administrator shall make the collected personal data of the Client available to the selected provider acting on its behalf only in the case and to the extent necessary to realize the given purpose of data processing in accordance with this Privacy Policy.
• Providers of accounting, legal and advisory services providing accounting, legal or advisory support to the Administrator (in particular, an accounting office, law firm or debt collection company) - the Administrator shall make the collected personal data of the Client available to the selected provider acting on its behalf only in the case and to the extent necessary to realize the given purpose of data processing in accordance with this Privacy Policy.
• providers of social plug-ins, scripts and other similar tools placed on the website of the Online Store that enable the browser of a visitor to the website of the Online Store to retrieve content from the providers of the said plug-ins (e.g., logging in using the login data of a social network) and to transmit the personal data of the visitor to these providers for this purpose.

5. PROFILOWANIE W SKLEPIE INTERNETOWYM

1. Rozporządzenie RODO nakłada na Administratora obowiązek informowania o zautomatyzowanym podejmowaniu decyzji, w tym o profilowaniu, o którym mowa w art. 22 ust. 1 i 4 Rozporządzenia RODO, oraz – przynajmniej w tych przypadkach – istotne informacje o zasadach ich podejmowania, a także o znaczeniu i przewidywanych konsekwencjach takiego przetwarzania dla osoby, której dane dotyczą. Mając to na uwadze Administrator podaje w tym punkcie polityki prywatności informacje dotyczące możliwego profilowania.
2. Administrator może korzystać w Sklepie Internetowym z profilowania do celów marketingu bezpośredniego, ale decyzje podejmowane na jego podstawie przez Administratora nie dotyczą zawarcia lub odmowy zawarcia Umowy Sprzedaży, czy też możliwości korzystania z Usług Elektronicznych w Sklepie Internetowym. Efektem korzystania z profilowania w Sklepie Internetowym może być np. przyznanie danej osobie rabatu, przesłanie jej kodu rabatowego, przypomnienie o niedokończonych zakupach, przesłanie propozycji Produktu, który może odpowiadać zainteresowaniom lub preferencjom danej osoby lub też zaproponowanie lepszych warunków w porównaniu do standardowej oferty Sklepu Internetowego. Mimo profilowania to dana osoba podejmuje swobodnie decyzję, czy będzie chciała skorzystać z otrzymanego w ten sposób rabatu, czy też lepszych warunków i dokonać zakupu w Sklepie Internetowym.
3. Profilowanie w Sklepie Internetowym polega na automatycznej analizie lub prognozie zachowania danej osoby na stronie Sklepu Internetowego np. poprzez dodanie konkretnego Produktu do koszyka, przeglądanie strony konkretnego Produktu w Sklepie Internetowym, czy też poprzez analizę dotychczasowej historii dokonanych zakupów w Sklepie Internetowym. Warunkiem takiego profilowania jest posiadanie przez Administratora danych osobowych danej osoby, aby móc jej następnie przesłać np. kod rabatowy.
4. Osoba, której dane dotyczą, ma prawo do tego, by nie podlegać decyzji, która opiera się wyłącznie na zautomatyzowanym przetwarzaniu, w tym profilowaniu, i wywołuje wobec tej osoby skutki prawne lub w podobny sposób istotnie na nią wpływa.

6. RIGHTS OF THE DATA SUBJECT

1. Right of access, rectification, restriction, erasure or portability - the data subject has the right to request from the Administrator access to his/her personal data, rectification, erasure ("right to be forgotten") or restriction of processing, and has the right to object to processing, and has the right to portability of his/her data. The detailed conditions for exercising the rights indicated above are indicated in Articles 15-21 of the RODO Regulation.
2. Right to withdraw consent at any time - a person whose data is processed by the Administrator on the basis of expressed consent (pursuant to Article 6(1)(a) or Article 9(2)(a) of the RODO Regulation), then he/she has the right to withdraw consent at any time without affecting the legality of the processing performed on the basis of consent before its withdrawal.
3. Right to lodge a complaint to a supervisory authority - a person whose data is processed by the Administrator has the right to lodge a complaint to a supervisory authority in the manner and mode specified in the provisions of the RODO Regulation and Polish law, in particular the Personal Data Protection Act. The supervisory authority in Poland is the President of the Office for Personal Data Protection.
4. Right to object - The data subject has the right to object at any time - on grounds relating to his or her particular situation - to the processing of personal data concerning him or her based on Article 6(1)(e) (public interest or tasks) or (f) (legitimate interest of the administrator), including profiling under these provisions. In such a case, the administrator shall no longer be allowed to process such personal data, unless the administrator demonstrates the existence of compelling legitimate grounds for the processing overriding the interests, rights and freedoms of the data subject, or grounds for establishing, asserting or defending claims.
5. Right to object to direct marketing - if personal data are processed for direct marketing purposes, the data subject has the right to object at any time to the processing of personal data concerning him or her for such marketing, including profiling, to the extent that the processing is related to such direct marketing.
6. In order to exercise the rights referred to in this section of the privacy policy, you may contact the Administrator by sending an appropriate message in writing or by e-mail to the Administrator's address indicated at the beginning of the privacy policy or by using the contact form available on the website of the Online Store.

7. ONLINE STORE COOKIES AND ANALYTICS
1. Cookies are small text information in the form of text files, sent by a server and stored on the side of the person visiting the site of the Online Store (e.g. on the hard drive of a computer, laptop, or smartphone memory card - depending on the device used by the visitor to our Online Store). Detailed information about cookies, as well as the history of their creation can be found, among others, here: https://pl.wikipedia.org/wiki/HTTP_cookie.
2. Cookies that can be sent by the Online Store website can be divided into different types, according to the following criteria:

• Because of their supplier: 1. own (created by the Administrator's Online Store website) and 2. belonging to third parties (other than the Administrator)
• Due to their storage period on the device of the person visiting the website of the Online Store: 1. session (stored until you log out of the Online Store or shut down your web browser) and 2. permanent (stored for a specific period of time, defined by the parameters of each file or until manually deleted)
• Due to the purpose of their use: 1. necessary (to enable the proper functioning of the Online Store website), 2. Functional/preferential (allowing to adjust the website of the Internet Store to the preferences of the visitor), 3. Analytical and performance (gathering information about the use of the website of the Online Store), 4. marketing, advertising and social media (collecting information about the person visiting the site of the Internet Store for the purpose of displaying advertisements to that person, personalizing them, measuring their effectiveness and conducting other marketing activities, including on websites separate from the site of the Internet Store, such as social networks or other sites belonging to the same advertising networks as the Internet Store)

3. The Administrator may process the data contained in cookies when visitors use the website of the Online Store for the following specific purposes:
Purposes of using cookies in the Administrator's Online Store:

• Identify Service Recipients as logged in to the Online Store and show that they are logged in (essential cookies)
• remembering the Products added to the shopping cart in order to place an Order (cookies necessary)
• storing data from completed Order Forms, surveys or login data to the Online Store (essential and/or functional/preference cookies)
• adapting the content of the Internet Shop's website to the individual preferences of the Customer (e.g. concerning colors, font size, page layout) and optimizing the use of the pages of the Internet Shop (functional/preference cookies)
• keeping anonymous statistics showing how the website of the Internet Shop is used (statistical cookies)
• displaying and rendering ads, limiting the number of times ads are displayed and ignoring ads that the Customer does not want to see, measuring the effectiveness of ads, and personalizing ads, that is, studying the behavioral characteristics of visitors to the Online Store through anonymous analysis of their actions (e.g., repeated visits to certain pages, keywords, etc.) in order to create their profile and provide them with ads tailored to their anticipated interests, including when they visit other websites in the advertising network of Google Ireland Ltd. and Meta Platforms Ireland Ltd. (marketing, advertising and social media cookies)

4. Checking in the most popular web browsers what cookies (including the duration of cookies and their provider) are sent at any given time by the website of the Online Store is possible as follows:

• In Chrome browser: (1) in the address bar, click on the padlock icon on the left, (2) go to the "Cookies" tab.
• In the Opera browser: (1) in the address bar, click on the padlock icon on the left, (2) go to the "Cookies" tab.
• In Firefox browser: (1) in the address bar, click on the shield icon on the left, (2) go to the "Allowed" or "Blocked" tab, (3) click on the box "Tracking cookies between sites", "Social network tracking elements" or "Content with tracking elements"
• In Internet Explorer: (1) click the "Tools" menu, (2) go to the "Internet Options" tab, (3) go to the "General" tab, (4) go to the "Settings" tab, (5) click the "View Files" box.
• In the Safari browser: (1) click the "Preferences" menu, (2) go to the "Privacy" tab, (3) click in the "Manage site data" box
• Regardless of the browser, using tools available, for example, at: https://www.cookiemetrix.com/ or: https://www.cookie-checker.com/

5. By default, most web browsers on the market accept the storage of Cookies by default. Everyone has the ability to determine the conditions for the use of Cookies through the settings of their own web browser. This means that you can, for example, partially restrict (e.g. temporarily) or completely disable the ability to save Cookies - in the latter case, however, this may affect some of the functionality of the Online Store.
6. The settings of your web browser regarding cookies are important from the point of view of your consent to the use of cookies by our Online Store - in accordance with the regulations, such consent can also be expressed through the settings of your web browser. Detailed information on how to change the settings for Cookies and how to delete them yourself in the most popular web browsers is available in the help section of your web browser and on the following pages (just click on the link):

in Chrome browser
in Firefox
in Internet Explorer
in Opera browser
in Safari browser
in the Microsoft Edge browser

7. The Administrator may use Google Analytics, Universal Analytics services provided by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland) on the Online Store. These services help the Administrator keep statistics and analyze traffic on the Online Store. The data collected is processed by the above services to generate statistics to help administer the Online Store and analyze traffic on the Online Store. These data are of an aggregate nature. The Administrator, when using the above services on the Online Store, collects such data as the source and medium of acquisition of visitors to the Online Store and the way they behave on the Online Store website, information on the devices and browsers from which they visit the website, IP and domain, geographical data and demographic data (age, gender) and interests.
8. It is possible for a person to easily block the sharing of information about his/her activity on the website of the Online Store with Google Analytics - for this purpose, for example, you can install a browser add-on provided by Google Ireland Ltd. available here: https://tools.google.com/dlpage/gaoptout?hl=pl.
9. In connection with the Administrator's ability to use advertising and analytical services provided by Google Ireland Ltd. in the Online Store, the Administrator indicates that full information about the principles of processing of data of visitors to the Online Store (including information stored in cookies) by Google Ireland Ltd. can be found in the privacy policy of Google services available at: https://policies.google.com/technologies/partner-sites.
10. The Administrator may use on the Online Store the Facebook Pixel service provided by Meta Platforms Ireland Limited (4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland). This service helps the Administrator measure the effectiveness of advertisements and learn what actions visitors to the Online Store take, and display tailored advertisements to those visitors. You can find detailed information about the operation of Facebook Pixel at the following web address: https://www.facebook.com/business/help/742478679120153?helpref=page_content.


8. FINAL PROVISIONS

1. The online store may contain links to other websites. The Administrator urges that when you go to other sites, you should read the privacy policy established there. This privacy policy applies only to the Administrator's Online Store.